JOB SUMMARY Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained. ESSENTIAL DUTIES AND RESPONSIBILITIES Manages percentage rent obligations for portfolio including sales reporting, interpretation and application of lease requirements for breakpoint and payment calculations, completing tasks by critical dates and facilitating resolution of Landlord and internal percent rent issues. Prepares and distributes sales reports; maintains tickler system for tracking important dates and tasks. Strong accounting, organizational and analytical skills as well as close attention to detail are critical to success in this role.
Prepares lease abstracts and edits them for accuracy. Reviews abstracts completed by others for accuracy and completeness. Edits narratives to support computer generated reports. Provides narratives on monthly variance reports. Provides lease analysis and interpretation of lease information to clients.
Assists manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested. Assists in auditing lease data and payment histories to ensure accuracy. Monitors audit windows and audit requirements contained in the lease documents. Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing. Assists manager with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner. Runs standard reports for management review and runs ad hoc reports with assistance. Assists with the design of reports utilizing a variety of software tools. Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks. Creates and maintains client lease files ensuring they contain current, accurate information. May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.). Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or portfolio specific training to co-workers.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High school degree or general education degree required plus a minimum of two years related work experience, preferably including property management or accounting. Bachelor's degree from a four-year college or university with Accounting, Finance or Real Estate preferred. CERTIFICATES and/or LICENSES None COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations and a high-volume environment. Requires basic analytical skills and ability to analyze large amounts of data for inconsistencies and potential errors. Close attention to detail is critical to success in this role. OTHER SKILLS and ABILITIES Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well under pressure. Advanced organizational skills. SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor and clients.